Document management & electronic archiving
In light of this huge amount of papers, files and transactions increasing on a daily basis, the organization loses control over the work and thus time and effort is wasted in addition to the loss and loss of important transactions and documents and their unavailability when they are needed.
From this point of view came the modern technology to organize, facilitate and save this huge amount of information through advanced solutions that help control the flow of documents and follow their progress, archiving and retrieval.
The digital platform provides integrated solutions for managing and archiving files and documents for companies, institutions and government sectors to achieve maximum productivity to support business. Through our specialization and deep experience in the field of electronic archiving and scanning, we can provide the necessary support and assistance for you to transform into an integrated electronic management.
It will become very easy to index, organize and archive transactions, correspondence, contracts and invoices, and keep safe electronic copies that can be referenced. In addition to the features of quickly searching for any document or document in record time, re-viewing, printing and sharing. With the institution reassuring its documents and files through safe keeping of photocopies and scanned copies, and permanent backup of files.
Analysis of the requirements for the transformation of the electronic management of the documentary cycle of the organization.
Analysis of the electronic archiving requirements of the organization.
Conducting a comprehensive study of the archiving units for the sectors affiliated with the organization and the main archive unit and building a transformation plan.
Analyze and control document and document flow processes within the organization.
Development of electronic archiving systems.
Developing storage units, infrastructure and cloud storage for archives and documents centers.
Develop scanning and data capture modules.
Training and knowledge transfer on the use and operation of electronic
Building work guides in document management & electronic archiving.
Management and operation of electronic archiving services and systems.
Developing and operating documents and archives centers.
Entering data and uploading files to electronic archiving systems and indexing files and documents.
Providing support and assistance.
Providing specialized staff for electronic archiving and data entry.
Destroy expired documents.
Perform document and document scans.
Backup and save data
ministries and government departments,
as well as to private parties
From companies and institutions in the Kingdom of Saudi Arabia and the Gulf.
We have solutions for all different sectors:
• The military sector.
• Education and training.
• Centers for preserving documents and manuscripts.
• Shipping companies and customs clearance.
• Financial and administrative dealings.
• Human Resource Management.
• Property and real estate management.
• Oil and gas companies and service companies.
• Libraries of universities, public libraries and research centers.
Knowing that there is a great need for document and document management services and electronic archiving in the Kingdom of Saudi Arabia, we focused our attention in this field until the digital platform for information technology became one of the expert technical companies that provide document management solutions and services and electronic documents and archiving in the Kingdom of Saudi Arabia, and we have, thanks to God, extensive experience in this The field enabled us to implement many projects that achieved the goals of our clients, with the grace of God.
Srwat sets of services provided by
Mnsah Digital Platform for Information Tech.
Started its activity in 2011 to practice its work provide innovative software solutions & information tech. services
for government sectors, institutions and companies.
company is officially registered Ministry of Commerce & Investment
Kingdom of Saudi Arabia Tel: 1010370520.
Riyadh, Malaz, Prince Fahd Bin Ibrahim Street
This system has received great attention from customers for its efficiency in managing and archiving documents and for its ease of handling by ordinary users.
Our systems are characterized by their ability to:
Documents and files are scanned and uploaded to the centrally controlled electronic system and shared across the organization's units.
Full support for the archival tree of the organization's files and alignment with the file strategy such as financial, procurement, employee, administrative and medical files.
File sharing:1. A high possibility of exchanging files within the organization according to the powers available to each department without overlapping work.
2. Support for cloud storage.
3. Safe entry and ease of use.
4. Work from any branch in any region & from field as if you were in one office.
5. Synchronize files across branches.
Document management within the organization is of great importance in achieving the success of the institution and achieving its goals. We are interested in providing technical solutions that transform the paperwork system within the institution into an integrated electronic environment that supports business services for all sectors and achieves the maximum desired benefit and high productivity compared to traditional transactions.
Our systems are characterized by their ability to
Ease of searching and retrieval:
Search engine for quick access to required files, full support for printers, scanners, and barcodes.
Support for cloud drives and file synchronization across the electronic system.
Determining the powers of employees according to the tasks assigned to them, and according to the departments and documents under their authority.
It is easy for managers to distribute files of daily work tasks to employees, share them from anywhere, exchange documents between departments and branches, edit and save them directly, such as word and Excel files.
You will find an electronic copy at your fingertips of any file or transaction saved, without the hassle. Archiving emails,
faxes, files and documents, and also:
Invoices/Reports/Contracts/Extracts/Circulars/Statements/Staff files/Patients files/
Client files/project reports/project files/bills of lading/case and insurance files.
Enable employees to scan files and deposit them to the cloud archive And enabling employees in record time to work on and share them.
Print copies from anywhere:
It is very easy to print any required file in record time
And from any branch connected to the electronic cloud.
Send documents directly from the system via e-mail.
Customization according to customer needs:
We provide customization and programming
services according to customer requirements.
The ability to make automatic backups for electronic archiving units